The right perspective in archiving goals

The right perspective in archiving goals

Archiving is an essential component of any organization's records management strategy. It involves the secure storage of inactive information for extended periods in any format, preserving information that may be needed in the future according to its retention schedule. Archives are live historical documents that provide documentation, explanation, and justification for both past and current actions. Effective archiving systems improve data management, storage, and retrieval, and protect against data loss.

When it comes to archiving goals, goals describe the purpose of the archival project, while objectives express the steps necessary to achieve goals. The goals should be prioritized so that the team knows which goal is most important if a trade-off needs to be made. Document each goal and tie it to the project vision. Goals describe what you want to achieve in non-technical terms, and they should align with organizational strategy. They clearly define the outcome of the project so that everyone understands what is to be accomplished. A goal statement is a point of reference for any questions that arise regarding the project’s scope or purpose. The sponsor and project manager must set expectations and encourage the refinement of the goals so that the team gains ownership of the project, builds cooperation, and reduces areas of conflict. A goal should be presented in such a way that one can determine if it has been achieved.